The Councils Secretariat

The Councils Secretariat reports directly to the Office of the President. It follows up the activities of the following councils and committee:

·         The Board of Trustees.

·         The University Council.

·         The Deans Council.

·         The Academic Committee.

·         The Appointment and Promotion Committee.

·         The Board of Directors and General Assembly of the Arab Foundation for Education, Research and Community Service.

·         The Board of Directors and General Assembly of the Education and Research Management and Development Company.

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The duties and responsibilities of the Councils Secretariat include the following:

1-       Receiving mail referred from the Offices of the President and Vice President, and H. E the Chair of the Board of Trustees, Classifying and sorting it in preparation to be forwarded to the respective councils and committees.

2-       Preparing agendas for the meetings of the various councils and committees in accordance with the issues to be discussed and as a preprocedure for taking the appropriate decisions thereof.

3-       Continuously contacting members of all councils and committees to keep them well informed of preparation organization and schedules of meetings.

4-       Drafting the decisions taken by the councils and committees on the issues discussed at the meetings.

5-       Preparing the letters and executive memorandums for the decisions of the respective councils and committees in order to be approved and signed by H. E the President.

6-       Circulating the decisions issued by the University councils and committees to the concerned bodies for execution.

7-       Maintaining a complete archive for all letters, documents and issues referred to the Secretariat from all administrative units of the University and those which have been forwarded to the councils and committees according to the minutes of each meeting, serial number, and chronological order.

8-       Maintaining paper copies of the minutes of the meetings of the councils and committees and the decisions taken by them. the Secretariat also maintains backup copies in case of a system failure.

9-       Sorting the doctorate proposals upon receiving them from the Research Deanship and then forwarding them to the Deans Council for discussion and comments as a preliminary procedure before approval.